Barthomley Parish Council Meeting – Tuesday 10th September 2019 – 7.30pm – Barthomley Village Hall

AGENDA

Agenda 10th September 2019 28.08.19

1       APOLOGIES FOR ABSENCE

Apologies for absence should be notified to the Clerk before 6.00 pm on the day of the meeting, if possible.

 

2       DECLARATIONS OF INTERESTS

Members to declare any disclosable pecuniary interest or non-pecuniary interest which they have in any item of business on the agenda, the nature of that interest, and in respect of disclosable interests, to leave the meeting prior to the discussion of that item. If declarations are not made at this point in the proceedings, they should be made as soon as the Member becomes aware of an interest.

Whilst the Clerk can advise on the Code of Conduct and its interpretation, the decision to declare (or not) is the responsibility of the Parish Councillor, based on the circumstances of the matter in hand.

 

3       MINUTES

To approve, as a correct record, the minutes of the annual meeting of the Parish Council held 9th July 2019.

DRAFT Minutes – 9 July 2019

 

4       UPDATE ON MINUTES – REPORT OF CLERK

The Clerk will update the Council on matters from the above minutes.

 

5       PUBLIC QUESTION TIME

Members of the public can ask questions or address the Parish Council.

 

6       FINANCIAL MATTERS

 

6.1        Authorisation of payments

£237.12             Dr MJ Bailey – salary payment for Clerk (Sept/Oct 2019)

£59.28              HMRC for months 6 and 7 of the tax year (Clerk’s salary)

£34.50              Shires Pay Services (Payroll Costs M1-M3)

£34.50              Shires Pay Services (Payroll Costs M4-M6)

RECOMMENDATION:

Members are asked to approve the above payments.

 

6.2        Ledger/Bank Reconciliation Statement (1st April 2019-31st July 2019)

The ledger/bank reconciliation statement for the period 1st April 2019-31st July 2019 is presented to Members for note.

Barthomley Parish Council Ledger 01.04.18 – 31.07.19 030919

 

6.3        Budget Monitoring – 1st Quarter 2019-20 (April-June 2019)

The budget monitoring report for the first quarter of 2019-20 is presented for information.

Budget Mon (June 2019) 19.08.19

Budget Mon (June 2019) 19.08.19 RP

 

7       BOROUGH COUNCILLOR REPORT

Borough Councillors to report on any Cheshire East Council matters of interest.

 

8       HIGHWAY MATTERS

To receive an update on any issues relating to highways in the parish and affecting the parish.

 

9       PLANNING MATTERS

To receive an update on any issues relating to planning in the parish and affecting the parish.

 

10      COMMUNICATIONS/SHARED INFORMATION/REPORTS OF MEMBERS

This item has been included on the agenda for Members to discuss any communication issues and for Members to share information.

 

11      DATE OF NEXT MEETING

Tuesday 12th November 2019 – Barthomley Village Hall

 

Barthomley Parish Council Meeting – Tuesday 9th July 2019 – 7.30pm – Barthomley Village Hall

AGENDA

Agenda 9th July 2019 25.06.19

 

1   APOLOGIES FOR ABSENCE

Apologies for absence should be notified to the Clerk before 6.00 pm on the day of the meeting, if possible.

 

2   DECLARATIONS OF INTERESTS

Members to declare any disclosable pecuniary interest or non-pecuniary interest which they have in any item of business on the agenda, the nature of that interest, and in respect of disclosable interests, to leave the meeting prior to the discussion of that item.

If declarations are not made at this point in the proceedings, they should be made as soon as the Member becomes aware of an interest.

Whilst the Clerk can advise on the Code of Conduct and its interpretation, the decision to declare (or not) is the responsibility of the Parish Councillor, based on the circumstances of the matter in hand.

 

3   MINUTES

To approve, as a correct record, the minutes of the annual meeting of the Parish Council held 14th May 2019.

BARTH MINUTES 14 May 2019 Meeting 110619

 

4   UPDATE ON MINUTES – REPORT OF CLERK

The Clerk will update the Council on matters from the above minutes.

 

5   PUBLIC QUESTION TIME

Members of the public can ask questions or address the Parish Council.

 

6   CASUAL VACANCIES

One vacancy exists on the Parish Council following the elections on 2nd May 2019.

As per the Parish Council’s Standing Orders, the vacancies have been advertised since the Annual Meeting on 13th May 2019.

The Council is now invited to co-opt one individual to fill this vacancy.

The Clerk will read out the names of any individuals who have indicated that they wish to be considered for the vacancies. Parish Councillors present at the meeting are then asked to nominate individuals. Any nominations must also be seconded. Councillors may nominate any other individuals known to them in addition to the names read out by the Clerk.

Any candidate does not have to be present for the decision, but candidates may be invited to speak in support of their candidature prior to any nomination.

Where two or more persons have been nominated and seconded and none of these persons has received an absolute majority of votes in their favour, the name of the person receiving the least number of votes shall be struck off the list of candidates and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person.

It is suggested that candidates present are asked to leave the room when the vote is taken.

A tie may be settled by use of the Chairman’s casting vote.

RECOMMENDATION:

Members are asked to nominate individuals to fill the vacancy on the Parish Council and vote on any nomination(s).

 

7    FINANCIAL MATTERS

7.1        Authorisation of payments

£237.12             Dr MJ Bailey – salary payment for Clerk (July/August 2019)

£59.28              HMRC for months 4 and 5 of the tax year (Clerk’s salary)

£405.22             Barthomley Fun Day – contribution to costs

£1,188.00          Roy Aspinall (Litter pick)

RECOMMENDATION:               

Members are asked to approve the above payments.

 

7.2        Ledger/Bank Reconciliation Statement (1st April 2019-31st May 2019)

The ledger/bank reconciliation statement for the period 1st April 2019-31st May 2019 is presented to Members for note.

(to follow)

 

8   BOROUGH COUNCILLOR REPORT

 Borough Councillors to report on any Cheshire East Council matters of interest.

 

9   HIGHWAY MATTERS

 To receive an update on any issues relating to highways in the parish and affecting the parish.

 

10   PLANNING MATTERS

 To receive an update on any issues relating to planning in the parish and affecting the parish.

 

11   COMMUNICATIONS/SHARED INFORMATION/REPORTS OF MEMBERS

 This item has been included on the agenda for Members to discuss any communication issues and for Members to share information.

 

12   DATE OF NEXT MEETING

 Tuesday 10th September 2019 – Barthomley Village Hall

 

Period of Exercise of Public Rights 2018-19

BARTHOMLEY PARISH COUNCIL – INSPECTION OF ACCOUNTS 2018-19

As per the provisions of the Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015, Barthomley Parish Council has made its Annual Governance and Accountability Return (AGAR) for the year 2018-19 available for inspection by any interested person, together with all accounting records; books; deeds; contracts; bills; vouchers; receipts and other documents relating to these records.

If you have any issues to raise or wish to see the full accounts, please contact the Parish Clerk on 07854445636.

 

For further details of the inspection see links below

Notice of Public Rights and Publication of Annual Governance and Accountability Return – Year Ended 31st March 2019

 

The dates for the inspection have been set by the Parish Council as between: –

17th June 2019

and

26th July 2019

 

 

The full Annual Governance and Accountability Return (AGAR) can be seen via the link below

AGAR Barthomley PC 14.06.19

 

An explanation of the variances between the 2017-18 and 2018-19 figures can be found here

explanation-of-variances-2018-19_0 (1) 17.6.19

 

A bank reconciliation supporting the overall accounting statements can be found here

xbank_reconciliation_2018-19 (1) 14.6.19

 

Finally, Barthomley Parish Council qualifies for an exemption from an external audit, due to it having income/expenditure below £25,000 in 2018-19. The completed and signed Certificate of Exemption for 2018-19 can be found here

Exemption Certificate Barthomley PC 14.6.19

Barthomley Parish Council Annual Meeting – Tuesday 14th May 2019, 7.30pm, Barthomley Village Hall

AGENDA

BARTH Clerks Briefing 140519

Annual Parish Council Meeting Items

 

  1. ELECTION OF CHAIRMAN & VICE-CHAIRMAN

 

  1. APOLOGIES FOR ABSENCE

 

  1. DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA

 

  1. ELECTION 2019

 

  1. MINUTES OF THE LAST MEETING – 19TH MARCH 2019

BARTHOMLEY PARISH COUNCIL Minutes of 19.03.19 meeting 12.04.19

  1. MATTERS ARISING FROM THE MINUTES

 

  1. ANNUAL BUSINESS

Annual Risk Assessment 2017 Barth RISK ASSESSMENT 140519

Asset Register BARTH Asset Register 2019 140519

Code of Conduct BPC Code of Conduct 2019 7.5.19

Review of Standing Orders/Appointment of Planning Working Group BARTH Standing Orders 140519

 

  1. ANNUAL STATEMENT OF ACCOUNTS

R&P 2018-19 full year 140519

Barthomley Parish Council Ledger 01.04.18 – 31.03.19 140519

Budget Mon (March 2019) 070519

Approved Budget 2019-2020 140519

Projected cash flow 19-20 070519

 

Ordinary Parish Council Meeting Items

 

  1. POLICE REPORT

 

  1. BOROUGH COUNCILLOR’S REPORT

 

  1. TO CONSIDER PROGRESS ON CHESHIRE EAST DEVELOPMENT STRATEGY PROCESS

 

  1. HIGHWAY MATTERS

 

  1. PLANNING MATTERS

 

  1. ACCOUNTS FOR PAYMENT & FINANCIAL MATTERS

See Clerk’s Briefing (above) for details

 

  1. CORRESPONDENCE

 

  1. REPORTS OF MEMBERS

 

  1. DATE OF NEXT MEETING – Tuesday 9th July 2019

 

At the conclusion of the meeting the Annual Electors’ Meeting of the Civil Parish will take place

Meetings of the Parish Council are open to the public.

You are warmly invited to attend.

 

Clerk: Mark Bailey

4B Lawton Street Biddulph STOKE ON TRENT ST8 6EQ

Tel. 07854445636

mbailey87@hotmail.com

May 2019

Barthomley Parish Council Meeting – Tuesday 19th March 2019 – 7.30pm – Barthomley Village Hall

AGENDA

BARTH Agenda 190319 08.03.19

BARTH Clerks Briefing 190319

  1. APOLOGIES FOR ABSENCE

 

  1. DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

 

  1. PUBLIC FORUM

 

  1. POLICE REPORT

 

  1. BOROUGH COUNCILLOR’S REPORT

 

  1. TO CONSIDER PROGRESS ON CHESHIRE EAST DEVELOPMENT STRATEGY PROCESS

 

  1. MINUTES OF THE LAST MEETING – 15th JANUARY 2019

BARTHOMLEY PARISH COUNCIL Minutes of 15.01.19 meeting 05.02.19

  1. MATTERS ARISING FROM THE MINUTES

 

  1. 2019 ELECTIONS

2019 Elections note 19.3.19

  1. HIGHWAY MATTERS

 

  1. PLANNING MATTERS

 

  1. ACCOUNTS FOR PAYMENT & FINANCIAL MATTERS

Barthomley Parish Council Ledger 01.04.18 – 28.02.19 120319

  1. COMMUNICATION/CORRESPONDENCE

 

  1. REPORTS OF MEMBERS

 

  1. DATE OF NEXT MEETING – Tuesday 14th May 2019 (Annual Meeting)

 

  1. EXCLUSION OF PRESS AND PUBLIC

 

  1. CONTRACT OF EMPLOYMENT – PARISH CLERK

Barthomley Parish Council Meeting – 15th January 2019

AGENDA

BARTH Clerks Briefing 150119

  1. APOLOGIES FOR ABSENCE

 

  1. DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

 

  1. PUBLIC FORUM

 

  1. POLICE REPORT

Beat Report DECEMBER 2018

  1. BOROUGH COUNCILLOR’S REPORT

Cllr David Marren to attend to update Members

  1. TO CONSIDER PROGRESS ON CHESHIRE EAST DEVELOPMENT STRATEGY PROCESS

 

  1. MINUTES OF THE LAST MEETING – 20TH NOVEMBER 2018

BARTHOMLEY PARISH COUNCIL Minutes of 20.11.18 meeting 14.12.18

  1. MATTERS ARISING FROM THE MINUTES

 

  1. HIGHWAY MATTERS

A500 Dualling Team will be attending the meeting. Their latest update is: –

The planning application (18/3766N – http://planning.cheshireeast.gov.uk/applicationdetails.aspx?pr=18/3766N) for the A500 Dualling Scheme was submitted 25th July 2018 and closes for comment on the 17th December 2018. The planning Committee is to be held on the 19th December 2018. The planning application was approved

We have entered into an agreement with Balfour Beatty through the SCAPE framework to progress a feasibility study that will help inform the scheme cost. We are recommending to Cabinet (January 15th 2019) to proceed with SCAPE for the pre-construction and construction works to enable the successful delivery of the scheme.

 The target date to start construction of this scheme is early 2020. We are forecasting a construction period of 18 – 24 months.

  1. PLANNING MATTERS

Planning application

Application No: 18/6321N

Proposal: Proposed extensions to the existing dwelling including part single storey rear extension, part two storey rear extension, extension to north eastern corner, and provision of garage with basement beneath, and pool and pool house.

Glebe Farm House, Audley Road, Barthomley, CW2 5PL

http://planning.cheshireeast.gov.uk/applicationdetails.aspx?pr=18/6321N

  1. ACCOUNTS FOR PAYMENT & FINANCIAL MATTERS

M Bailey – salary (December, January and back pay for April-Nov 2018)                £231.69

HMRC – tax on Clerk’s salary (includes additional tax on back pay)                       £57.93

Barthomley Parish Council Ledger 01.04.18 – 31.12.18 110119

Report – Budget 2019-2020 15.01.19

Draft Budget 19-20 and Budget Mon (Dec 2018) 110119

  1. COMMUNICATION/CORRESPONDENCE

 

  1. REPORTS OF MEMBERS

 

  1. DATE OF NEXT MEETING – Tuesday 19th March 2019

Barthomley Parish Council Meeting – Tuesday 20th November 2018, 7.30pm

BARTHOMLEY PARISH COUNCIL

 

The Next Meeting of Barthomley Parish Council

will be held in the Village Hall at 7.30pm

on Tuesday 20th November 2018

 

AGENDA

BARTH Clerks Briefing 201118

  1. APOLOGIES FOR ABSENCE

 

  1. DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

 

  1. PUBLIC FORUM

 

  1. POLICE REPORT

 

  1. BOROUGH COUNCILLOR’S REPORT

 

  1. TO CONSIDER PROGRESS ON CHESHIRE EAST DEVELOPMENT STRATEGY PROCESS

 

  1. MINUTES OF THE LAST MEETING – 10TH JULY 2018

BARTHOMLEY PARISH COUNCIL Minutes of 11.9.18 meeting 1.11.18

 

  1. MATTERS ARISING FROM THE MINUTES

 

  1. 9. HIGHWAY MATTERS

 

  1. PLANNING MATTERS

 

  1. ACCOUNTS FOR PAYMENT & FINANCIAL MATTERS

Report – Budget 2019-2020 20.11.18

Copy of Copy of Budget Mon at Sept 18 161118

Barthomley Parish Council Ledger 01.04.18 – 30.09.18 161118

 

  1. COMMUNICATION/CORRESPONDENCE

 

  1. REPORTS OF MEMBERS

 

  1. DATE OF NEXT MEETING – Tuesday 15th January 2018

 

You can find the meeting papers online at www.barthomley-pc-org.uk or visit the https://www.facebook.com/groups/1945792428971205/

 

Meetings of the Parish Council are open to the public.

You are warmly invited to attend.

 

Clerk: Mark Bailey

4B Lawton Street Biddulph STOKE ON TRENT ST8 6EQ

Tel. 01782 522492/07854445636

mbailey87@hotmail.com

November 2018

Barthomley Parish Council Meeting, Tuesday 10th July 2018, 7.30pm

BARTHOMLEY PARISH COUNCIL

 

The Next Meeting of Barthomley Parish Council

will be held in the Village Hall at 7.30pm

on Tuesday 10th July 2018

BARTH Clerks Briefing 100718 

AGENDA

  1. APOLOGIES FOR ABSENCE

 

  1. DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA

 

  1. PUBLIC FORUM

 

  1. POLICE REPORT

 

  1. BOROUGH COUNCILLOR’S REPORT

 

  1. TO CONSIDER PROGRESS ON CHESHIRE EAST DEVELOPMENT STRATEGY PROCESS

 

  1. MINUTES OF THE LAST MEETING – 8TH MAY 2018

BARTHOMLEY PARISH COUNCIL Minutes of 8.5.18 meeting 02.07.18

 

  1. MATTERS ARISING FROM THE MINUTES

 

  1. HIGHWAY MATTERS

 

  1. PLANNING MATTERS

 

  1. ACCOUNTS FOR PAYMENT & FINANCIAL MATTERS

Barthomley Parish Council Ledger 01.04.18 – 30.06.18 020718

Budget Mon (June 2018) 020718

 

  1. COMMUNICATION/CORRESPONDENCE

 

  1. REPORTS OF MEMBERS

 

  1. DATE OF NEXT MEETING – Tuesday 11th September 2018

 

You can find the meeting papers online at www.barthomley-pc-org.uk or visit the https://www.facebook.com/groups/1945792428971205/

 

Meetings of the Parish Council are open to the public.

You are warmly invited to attend.

 

Clerk: Mark Bailey

4B Lawton Street Biddulph STOKE ON TRENT ST8 6EQ

Tel. 01782 522492/07854445636

mbailey87@hotmail.com

July 2018

Period of Exercise of Public Rights

BARTHOMLEY PARISH COUNCIL – INSPECTION OF ACCOUNTS 2017-18

As per the provisions of the Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015, Barthomley Parish Council has made its Annual Governance and Accountability Return (AGAR) for the year 2017-18 available for inspection by any interested person, together with all accounting records; books; deeds; contracts; bills; vouchers; receipts and other documents relating to these records.

If you have any issues to raise or wish to see the full accounts, please contact the Parish Clerk on 07854445636.

 

For further details of the inspection see links below

Notice of Public Rights and Publication of Annual Governance and Accountability Return – Year Ended 31st March 2018

 

The dates for the inspection have been set by the Parish Council as between: –

4th June 2018

and

13th July 2018

Dates for Inspection of Accounts

 

The full Annual Governance and Accountability Return (AGAR) can be seen via the link below

AGAR 2017.18

 

An explanation of the variances between the 2016-17 and 2017-18 figures can be found here

Variances 2016-17/2017-18

 

A bank reconciliation supporting the overall accounting statements can be found here

Bank Reconciliation 2017.18

 

Finally, Barthomley Parish Council qualifies for an exemption from an external audit, due to it having income/expenditure below £25,000 in 2017-18. The completed and signed Certificate of Exemption for 2017-18 can be found here

Exemption Certificate 2017.18

Barthomley Parish Council Meeting, 8th May 2018, 7.30pm, Barthomley Village Hall

AGENDA

BARTH Clerks Briefing 080518

Annual Parish Council Meeting Items

 

  1. ELECTION OF CHAIRMAN & VICE-CHAIRMAN

 

  1. APOLOGIES FOR ABSENCE

 

  1. DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA

 

  1. MINUTES OF THE LAST MEETING – 13TH MARCH 2017

BARTH MINUTES 2017 13 March 2018 Meeting 130318 (1)

  1. MATTERS ARISING FROM THE MINUTES

 

  1. ANNUAL BUSINESS

Annual Risk Assessment

Asset Register

Standing Orders

Appointment of Planning Working Group

 

  1. ANNUAL STATEMENT OF ACCOUNTS

Approved Budget 2018-2019 30.04.18

R&P 2017-18 full year 30.04.18

Barthomley Parish Council Ledger 01.04.17 – 31.03.18 300418

Projected cash flow 18-19 v0.2 010518

 

Ordinary Parish Council Meeting Items

 

  1. POLICE REPORT

 

  1. BOROUGH COUNCILLOR’S REPORT

 

  1. TO CONSIDER PROGRESS ON CHESHIRE EAST DEVELOPMENT STRATEGY PROCESS

 

11. GENERAL DATA PROTECTION REGULATION

GDPR Paper Barth May 2018 30.04.18

  1. HIGHWAY MATTERS

 

  1. PLANNING MATTERS

 

  1. ACCOUNTS FOR PAYMENT & FINANCIAL MATTERS

 

  1. CORRESPONDENCE

 

  1. REPORTS OF MEMBERS

 

  1. DATE OF NEXT MEETING – Tuesday 10th July 2018