1 APOLOGIES FOR ABSENCE
Apologies for absence should be notified to the Clerk before 6.00 pm on the day of the meeting, if possible.
2 DECLARATIONS OF INTERESTS
Members to declare any disclosable pecuniary interest or non-pecuniary interest which they have in any item of business on the agenda, the nature of that interest, and in respect of disclosable interests, to leave the meeting prior to the discussion of that item.
If declarations are not made at this point in the proceedings, they should be made as soon as the Member becomes aware of an interest.
Whilst the Clerk can advise on the Code of Conduct and its interpretation, the decision to declare (or not) is the responsibility of the Parish Councillor, based on the circumstances of the matter in hand.
To approve, as a correct record, the minutes of the annual meeting of the Parish Council held 14th May 2019.
4 UPDATE ON MINUTES – REPORT OF CLERK
The Clerk will update the Council on matters from the above minutes.
5 PUBLIC QUESTION TIME
Members of the public can ask questions or address the Parish Council.
6 CASUAL VACANCIES
One vacancy exists on the Parish Council following the elections on 2nd May 2019.
As per the Parish Council’s Standing Orders, the vacancies have been advertised since the Annual Meeting on 13th May 2019.
The Council is now invited to co-opt one individual to fill this vacancy.
The Clerk will read out the names of any individuals who have indicated that they wish to be considered for the vacancies. Parish Councillors present at the meeting are then asked to nominate individuals. Any nominations must also be seconded. Councillors may nominate any other individuals known to them in addition to the names read out by the Clerk.
Any candidate does not have to be present for the decision, but candidates may be invited to speak in support of their candidature prior to any nomination.
Where two or more persons have been nominated and seconded and none of these persons has received an absolute majority of votes in their favour, the name of the person receiving the least number of votes shall be struck off the list of candidates and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person.
It is suggested that candidates present are asked to leave the room when the vote is taken.
A tie may be settled by use of the Chairman’s casting vote.
Members are asked to nominate individuals to fill the vacancy on the Parish Council and vote on any nomination(s).
7 FINANCIAL MATTERS
7.1 Authorisation of payments
£237.12 Dr MJ Bailey – salary payment for Clerk (July/August 2019)
£59.28 HMRC for months 4 and 5 of the tax year (Clerk’s salary)
£405.22 Barthomley Fun Day – contribution to costs
£1,188.00 Roy Aspinall (Litter pick)
Members are asked to approve the above payments.
7.2 Ledger/Bank Reconciliation Statement (1st April 2019-31st May 2019)
The ledger/bank reconciliation statement for the period 1st April 2019-31st May 2019 is presented to Members for note.
8 BOROUGH COUNCILLOR REPORT
Borough Councillors to report on any Cheshire East Council matters of interest.
9 HIGHWAY MATTERS
To receive an update on any issues relating to highways in the parish and affecting the parish.
10 PLANNING MATTERS
To receive an update on any issues relating to planning in the parish and affecting the parish.
11 COMMUNICATIONS/SHARED INFORMATION/REPORTS OF MEMBERS
This item has been included on the agenda for Members to discuss any communication issues and for Members to share information.
12 DATE OF NEXT MEETING
Tuesday 10th September 2019 – Barthomley Village Hall